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Curriculum Vitae

informatii personale

 

F 21.04.1976

obiectiv

 

To further develop my present skills, to be able to fully utilize my potential, to be able to value my position within the organization for a long-term relationship

Salariu: nespecificat

Beneficii: Private medical plan

Tip job: Full time

Departament: Imobiliare, Altele, Constructii / Instalatii, Arhitectura / Design interior, Administrativ / Logistica, Internet / e-Commerce, Telecomunicatii, Achizitii, IT Software, IT Hardware

Oras de lucru: Bucuresti, Cluj-Napoca, Timisoara, STRAINATATE

Nivel Cariera: Manager / Executiv

Disponibil: oricand

experienta profesionala

 

01.09.2007 - prezent

Departament: administrativ / logistica

Titlu Job: facilities office manager

Responsabilitati:

 Facilities & Office
Administration of Bucharest and Timisoara offices, as FPOC
Space management for Bucharest and Timisoara offices, coordination with local management on headcounts, periodically updating internal tools
Manages facilities issues such as AC, janitorial, security, electric and sanitary systems, waste and recycle management
Coordination of all maintenance and repairs activities
Follow up on utilities costs, and find solutions on minimize it (energy saving)
Administration of parking spaces, for cars and bikes, for Bucharest and Timisoara
Provide New Hire Kit for new employees (desk, access cards, parking, induction)
Catering (daily breakfast) & Plants maintenance coordination
Monitor of all fixed assets, administration of all documents & relocation
 Security
FPOC on 2 locations
Administrating control access cards, and building access
Implementing local policies, improving internal security, data privacy champ
Team leader in Emergency Response Team
 Health & Safety
FPOC for all 3 locations in Romania
Induction on H&S trainings acc. to Romanian legislation and Internal regulations
Implementing and keeping updated H&S procedures in the company
Maintenance and training on Emergency Response Plan
 Travel & Events
Contract, negotiate hotel & travel agency contracts, local short/long term renting
Organizing of events & logistics (team events/off-sites/team-buildings, local site events, trainings, job fairs, presentations, international summits
Helping with visa invites for International MS employees/travelers
Organizing annual Company X-mas party
 Finance
Budgeting OPEX&CAPEX, on all Facilities, Security, H&S, T&E, events budgets
Expenditure monitoring (raising PO’s, using all internal procurement tools, keep track of invoices, follow up on contracts) as per budgets, on 2 locations
 Reporting
Monthly activity, Document management, Budgets
 Procurement
Keep relationship with all Office & Facilities suppliers, aligned to Global suppliers
Periodical negotiations with all office and facilities suppliers
Manage supplying services: reception, cleaning, car fleet and parking, landlord, property managers, office maintenance and repairs, security control access, UPS and AC in server rooms, catering (for meetings/events or daily breakfast)
Managing suppliers on Travel, office consumables, beverages, furniture, H&S, lunch vouchers, waste management, property management, plants maintenance
Negotiate benefits facilities: spa, gym, pool, fitness, tennis, football,
 Management
Trusted advisor on all Facilities aspects for Management Team
Interface among 3 locations on shared services (finance, procurement, events)
Project management
Coordination of internal teams (Office Administrators, Receptions, Cleaning) for 2 locations
Assign and evaluate goals periodically, for Reception team
Improve, automate, maintain internal office management processes
Minimize transaction/documents flow
 Others
Vacation internal tool – Key Admin & Lunch vouchers admin – for 3 locations
Contract management/Legal
Provide administrative assistance to team projects where appropriate (WFH–work from home project) & adviser on facilities and H&S

Realizari:

Project Work Achievements:
 80+ projects in the realms of facilities management, events, HR and others
 Directly coordinate teams from 5 to 20 people, with total number of people involved, of approx. 300 people
 Administrated budgets between 5 000 and 2 000 000 EUR.

01.02.2003 - 18.03.2007

Departament: administrativ / logistica

Titlu Job: office manager

Responsabilitati:

 Administration of headquarters and subsidiaries by:
administrating and purchasing all the necessary furniture for headquarters
coordinating cleaning team, administrating costs and purchasing of cleaning consumables for all network
administrating and maintenance of all systems, such as AC, electric and sanitary equipment, control access and all alarm systems for headquarters
administrating costs and purchasing of all IT equipment and consumables for all network
organizing, coordinating and maintenance of archive space and storage space for headquarters
administrating of utilities costs for headquarters
relocating personnel
preparing reports of all administrative activity, costs, improvement proposals
 Administration of company’s documents by:
administrating all documents for all network
administrating and update all registration to Survey Office
preparing and administrating of all insurance policies for all network
administrating of all contracts with second parties excluding sales contracts
registration of all subsidiaries to Trade Registry, and all authorities
 Contracts/Purchasing
negotiating of all contracts that involves Administrative Department
negotiating, administrating all mail activities between all subsidiaries
organizing all travel arrangements and events
monitor all fixed assets
 Management
coordinating and leading all activities for Administrative Department
negotiating and assigning professional goals for all department
periodically evaluating achievements of goals
 Financial
centralizing all costs for all administrative expenses
establishing budget for administrative department
monitoring of all expenses versus budget
 Development
proposing for improvement of all procedures related to administrative department

18.03.2002 - 31.01.2003

Departament: administrativ / logistica

Titlu Job: secretary

Responsabilitati:

 Support for company employees
 communication in and outside the company by picking up calls, phone / written messages;
 managing the company official correspondence, received as well as transmitted;
 receiving and guiding visitors to the company;
 administrative managing of the offices;
 Inform all company employees on different aspects relating to day to day activities (changing coordinates, internal decisions etc.);
 report on travel mileage charts;
 filling and reporting of the travel register;
 Client service
 the contact for Rompetrol Downstream;
 preparing justifying documents/reports for expenses, acquisition;
 arranging travels for Rompetrol Downstream employees (plain tickets, train, hotel reservation);
 Negotiate contracts for Continental Hotels and stationary company.
 Administration
 coordinating the repair activities or third parties collaborations;
 managing all the documents and registrations of the company;
 ensuring the proper functioning of the office equipment and furniture;
 ordering the company stamps for all the network;
 Maintaining a date base for all IT equipment for all the RPD network.

01.08.2001 - 28.02.2002

Departament: administrativ / logistica

Titlu Job: secretary

Responsabilitati:

 Organizing the manager’s & doctors work agenda.
 Maintaining the relationship with the clients of the company.
 Organizing labor contracts and labor books preparations for new hires or transfers
 Basic accountancy

01.06.1999 - 01.06.2001

Departament: administrativ / logistica

Titlu Job: sales coordinator & office manager

Responsabilitati:

 Coordinating and supporting the sales team.
 Maintaining the relationship with the clients of the agency.
 Organizing and coordinating the distribution team.
 Administrative responsibilities: centralize signed contracts/reports, travel arrangements, purchasing, and database administration.
 Financial responsibilities: payroll & payments, budget, bad debts process and procedures, invoicing.

01.10.1998 - 01.10.1999

Departament: administrativ / logistica

Titlu Job: office manager

Responsabilitati:

 Organizing the lawyer’s work agenda.
 Maintaining the relationship with the clients of the company.
 Administrative responsibilities: travel arrangements, purchasing administration.
 Other secretarial duties related to company needs.

01.10.1997 - 01.10.1998

Departament: vanzari

Titlu Job: senior sales reprezentative

Responsabilitati:

 Expanded sales
 Stock management.

01.11.1995 - 01.10.1997

Departament: administrativ / logistica

Titlu Job: secretary

Responsabilitati:

 Organizing the manager’s work agenda.
 Maintaining the relationship with the clients of the company.
 Other secretarial duties.

studii

 

Facultati:

2006 – 2009 Hyperion University, Economic Studies – Management
1990–1994 Constantin Brancusi High School, Bucharest Social sciences class.

Activitati extracurriculare

Skills
 Strong management skills
 Strong interpersonal & communication skills
 Negotiation skills
 High energy, team player, enthusiasm
 Responsibility and accountability
 Efficient, analytical and strategic thinking
 Proactive, as well as problem solving attitude

Interests
Gobelin stitch embroidery, Beading, NLP, Psychology, Personal development, travelling, biking, swimming, ice-skating, and other sports; music, Board games, puzzles;

Premii

August 2013 Project Management Microsoft
Febr 2013 Managing Customer’s Expectations Microsoft
March 2011 Delivering bad messages Microsoft
April-July 2008 Business English course - B2 British Council Romania
June-Nov. 2002 Conversational English – course. Rompetrol
Nov. 2000 Consultative selling skills – training. BPP Trainings
Professional secretary – training. BPP Trainings
Sept. 2000 Time Management – training. TMI Trainings
Aug. – Sept. 2000 Assistant Manager – training. Pro Management
August 2000 Sales development program – training.
March 2000 Presentation and communication skills – training. BPP Trainings



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